VENUE SPECS FOR THE W LOFT
What’s the capacity of the W Loft?
MAX legal capacity for the interior of the W Loft is 90 guests seated with a dancefloor and 150 for a standing mixing/mingling function. There is a 1,600 square ft roof deck that does not have built-in covering that can hold an additional 50 guests. Tenting of the exterior is permitted, however, the structure must be installed and removed within the contracted rental times.
What’s the rental fee for an event at The W Loft?
For a 14hr rental of the space 11am-1am.
What dates are still available for rental?
Please email us at firstname.lastname@example.org for specific availability, we do not have a public calendar due to a dynamic booking schedule
How do I book a date?
A 50% deposit of the rental fee along with a signed agreement is due at the time of booking. In addition, we require a $1000 security deposit, which is refunded 30 days after the event, provided there are no damages. The remaining balance is due 30 days before the event along with the $1000 refundable security deposit.
BK Venues accepts check and credit card (VISA / MASTERCARD, with a 2.5% processing fee)
Are there any restrictions on vendors I can use?
We pride ourselves on being flexible and accommodating; you may use the vendors of your choice. The only vendors which are exclusive to BK VENUES is Elite Valet for Valet services, Transbeam for WIFI capabilities and Outfit Security for security guard services. We have provided you with a list of preferred vendors, they are preferred because they are familiar with our space. Should you want to incorporate a caterer not on our list, they are required to visit to the space at least one time before the day of your event.
I want to bring in a bunch of cool decorations, are there any restrictions?
There are no décor restrictions except to limit the use of hanging items from the beams to a 100lbs. No drilling, stapling or hammering of any kind is permitted on premises. No damage or demise to the structure will be allowed the day of the event. We are pretty flexible on décor elements brought into the venue as long as they don’t damage the property in any way.
Do I need to hire an event planner or coordinator?
No, a planner/coordinator is not a requirement, however, having one may help. Your caterer may be able to provide these services or you are welcome to pick someone off the list provided, additionally, you are welcome to choose whomever you like to be the logistical point person the day of your event.
Am I responsible for clean-up?
BK VENUES will clean the space before and after your event: sweeping, mopping, detailing the bathroom, and taking care of any necessary repairs.
In order to get your full security deposit back, you (or your caterer) must complete the following break down procedures immediately following your event:
- All Items brought in and used the day of our event must be removed from the premises by 2am following your event. You are not permitted to leave anything on site after the contracted end time of 2am.
• The W Loft in-house tables and chairs must be folded and stacked against one wall in the main space.
- The space will be delivered clean and operational. At the end of the night we expect to receive the venue in broom swept condition by 2am directly following the event.
Is there a dressing area onsite?
Yes. We have 2 dressing suites in the lower level of the venue.
Do I need to provide my own insurance?
You are required to provide a certificate of insurance that covers the venue for general liability for $2M general aggregate / $1M per occurrence including property damage. Your policy should also include a Host Liquor Liability component if you intend to serve alcohol during your function. We recommend the website, theeventhelper.com, should your caterer not be providing you with this insurance certificate. The policy will cost approximately $175-$250 and should be provided no later than 3 weeks prior to your event day. Please have a copy of the policy sent to us at email@example.com. The entity that must listed as the certificate holder and additional insured is:
Dumbo Loft 155 LLC/240 Kent LLC
240 Water Street Brooklyn, NY 11201
Is there a kitchen?
There is a kitchen prep area, The W Loft includes a 250 sq. ft prep space featuring counter space, (1) refrigerator unit (1) sink (2) trash bins; (3) outlets on separate 20-amp breakers (1) 220-30 amp outlet. Caterers may opt to bring in additional cooking equipment, sternos, proofer cabinets, table top convection ovens for use in the kitchen prep space as cooking elements. Garbage bags should be provided by your caterer and additional garbage bins should also be rented, should they be necessary the day of your event.
Where do my guests park?
There is no parking garage/onsite parking included in the rental of the venue. Should your guests need a valet service, the only approved valet vendor for use at any of our properties is ELITE VALET, Elite Parking and Events 516.640.5058 firstname.lastname@example.org
Do you provide any furniture?
We have the following furniture items available for rent:
(90) white folding chair with a leather cushion @ $3 ea.
(10) 60” round banquet tables @ $10 ea.
(2) 6’ x 30” rectangular table @ $10.
Does the building have heat and A/C?
Yes, they are powerful units that control temperature efficiently.
When can we get in to set up?
You will have access to the venue as early as 11am the day of your event.
When is the latest our guests can be here for the party? How much time do we have for vendor load out and clean up?
The guest portion of the event must conclude by 1am. You are provided an extra hour from 1am-2am for vendor load out and clean up. At 2am the space will be locked with a cleaning crew preparing the space for the following days scheduled event.
Can I leave items or rentals overnight for next day pick up?
All items must be removed from the premises by 2am directly following your event. The only items permitted to remain in the venue are in-house rental tables and chairs.
Do you have an outdoor space?
Yes, there is a 3,000 square ft roof deck associated with the interior section of the venue.
Is smoking allowed?
Smoking is not permitted within the venue. Smoking is permitted on the roofdeck.
Are candles allowed?
No open flames are permitted on premises.
Can I bring in a barbeque or fire pit to cook on the roof deck?
No barbeque, smokers or any open flame structures of any kind are allowed on premises at the W Loft.
Can I bring in a haze/fog machine?
No haze or fog is allowed at the W Loft.
Is the building wheelchair accessible?
After I book The Dumbo Loft can I schedule additional site visits to the space?
Yes, you are welcome to schedule site visits to the venue after you have booked the space. Once a date has been secured you will have direct correspondence with our event space managers to help facilitate any onsite visits necessary for the planning of your event.
What staff is provided by BK VENUES on the event day?
A facilities manager will provide you with access to the space the morning of your event and troubleshoot any infrastructural issues that may arise. (Plumbing, Heating/cooling, electrical). This facilities manager can also sign for a delivery to the venue the day of your event. You will be provided contact information for the facility manager prior to the event day in preparation for your function.